Bids, RFPs, and RFQs

MT ExpoPark Grandstand Replacement

NOTICE IS HEREBY GIVEN, that the Cascade County Public Works Department will receive project bids for the design, permitting, installation, testing, certification, and warranty, for one (1) set of Stadium Bleachers to meet all city, state, and federal, code requirements including but not limited to design and installation of all footings, foundations, equipment by a properly licensed installer for this system. This will be considered a “turn key” proposal in which the successful bidder is responsible for all phases of the project including but not limited to designing the system in accordance with all local, state, and federal regulations, submitting the design to the proper review authority, obtaining approval of the design, obtaining any required permits for the design and installation of the system, obtaining and installing the system, obtaining any necessary local, state, or federal inspections and approvals of the system, and providing a warranty for the system.  The system must be installed, approved, and certified no later than December 31, 2018. The Stadium Seating system will be installed at Montana ExpoPark located at 400 3rd Street NW, Great Falls, MT 59404.  Specifications for the designing, permitting, installation, testing, certification, and warranty of the provided equipment may be obtained by contacting Dale Nelson, Senior Managing Partner, Nelson Architects, 621 2nd Ave N, Great Falls, MT 59401, (406) 727-3286.  Click here to review the bid package.

Bids will be accepted, opened, and read aloud on the 3rd day of May 2018 at 1:30 p.m. in the office of the Cascade County Board of Commissioners, located at 325 2nd Ave N, room 111, Great Falls, MT 59401. A mandatory pre-bid conference will be held on Thursday April 26, 2018 at 9:00 a.m. at the Cascade County Planning Division office, Executive Plaza Building, 121 4th Street N, Suite 2H/I, Great Falls, MT 59401. Any bid submissions received from bidders who are not represented at the mandatory pre-bid conference will not be accepted.

Pursuant to Section 18-1-201, each bid must be accompanied by a Certified Check, Cashier’s Check, or Bid bond payable to Cascade County in the amount of ten percent (10%) of the total amount of the bid.  The successful bidder shall forfeit to Cascade County their bid security if they fail or refuse to enter into a contract and provide the required performance security within the time specified.  Bid security of unsuccessful bidders shall be returned upon acceptance of the successful bid.  

All bids shall remain effective for a period of sixty (60) days from the date of opening.  Cascade County reserves the right to consider or reject any and all bids, and further to waive any defects or irregularities.  All bidders must use the bid form supplied with the specifications.  A contract will be awarded to the lowest, best value, most responsible bidder, and deemed to be in the best interest of Cascade County. 

All bidders are expected to be aware of and to abide by all state and federal statutes, rules, and regulations governing the solicitation and acceptance of public contracts, including any such statute, rule or regulation relating to non-discrimination.

The Cascade County reserves the right to reject any or all bids, to waive irregularities, or to accept any bid they deem to be in the best interest of Cascade County.

DATED this 17th day of April 2018.

Professional Services to the Cascade County Public Works Department

Architectural and Engineering Services

The Public Works Department is accepting SOQs from firms wishing to be added to the list of prequalified firms to perform projects involving several areas of expertise.  The SOQ should address the Consultant's capabilities for performing all aspects of the areas of expertise that they are requesting consideration for prequalification.  Specific project selections will be based on the list of prequalified firms determined by these SOQs.  The County reserves the right to advertise and solicit proposals for any project.  The complete package for review is available in hard copy at the Public Works Department Planning Division, 121 4th Street N. Suite 2H/I, Great Falls, MT  59401, or download a digital copy here.  Questions regarding the RFQ specifics will be answered by:

Brian K. Clifton, Director
Cascade County Public Works Department
121 4th Street N Suite 2H/I
Great Falls, MT  59401
(406) 454-6905

All proposals must be submitted in printed format and follow the requirements as provided in the full RFQ guidelines.  Proposals must be received no later than 2:00pm April 26, 2018.  Proposals received by this time and date will be reviewed by the owner.  Proposals received after the aforementioned time and date will not be considered.

The RFQs received from qualified firms or individuals will be evaluated using the following criteria:

  1. Previous Performance/Experience
  2. Key Project Staff
  3. Firm Information

A committee of individuals representing Cascade County will perform an evaluation of the SOQs.  Submittals will be evaluated on previous experience (10 points), key personnel (10 points), and firm information (10 points) in each of the areas of expertise.  Each area of expertise must receive a total point value of 15 points out of the possible 30 points in order to be prequalified in that area.

The Owner reserves the right to reject any or all proposals received, to waive informalities to evaluate the proposals submitted, and to accept the proposal which best serves the interest of the entity.

Architectural/Engineering Services

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Cascade County is currently requesting statement of qualifications (SOQ) for architectural/engineering services relating to the design and construction for two classroom additions to their existing facility located at 1600 26th Street South, Great Falls, MT 59405. Service may include, but is not limited to preliminary design, community meetings, preparing bidding documents, construction administration, and any other services deemed necessary by the owner to complete the project. The proposed construction will be phased to keep the building occupied during duration. Questions regarding Project Specific items will be answered by:

Brian K. Clifton, Director
Cascade County Public Works Department
121 4th Street N Suite 2H/I
Great Falls, MT 59401
(406) 454-6905

All proposals must be submitted in printed format. Please provide 5 copies. Proposals must be received no later than 2:00 p.m. April 26, 2018. Proposals received by this time and date will be reviewed by the owner. Proposals received after the aforementioned time and date will not be considered. Responses may not exceed 4 one-sided pages, not including resumes of key personnel, and cover letter.

The RFQ’s received from qualified firms or individuals will be evaluated using the following criteria:

  1. Qualifications of professional personnel to be assigned to project (15%).
  2. Capability to meet time and budget requirements for the project (10%).
  3. Present and projected workloads at the time of the proposed project (10%).
  4. Related Experience on similar projects (25%).
  5. Recent work for Owner (10%).
  6. Current work for Owner (15%).
  7. Location of the firm (5%).
  8. Overall quality of proposal (10%).

Those firms ranked highest by the selection committee may be selected based on the SOQ submitted or interviewed to determine which firm will be awarded the contract, should it be awarded.

The Owner reserves the right to reject any or all proposals received, to waive informalities to evaluate the proposals submitted, and to accept the proposal which best serves the interest of the entity.

Architectural Services

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Cacade County is in the planning stages of an addition to the JDC. The construction will take place while the building is occupied, and design documents will need to show the proposed phasing, sitework access, security measures and controls that the General Contractor will need to provide during construction.

Contingent upon final approval of project, the owner is soliciting proposals for architectural and engineering services to assist in designing and supervising construction of this project. Work on this project must comply with all applicable local, state, and federal requirements. Payment and terms will be negotiated with the selected offeror.

A. Background Information

The proposed project is an addition of approximately 26’ x 26’ classroom to the end of each wing of the existing detention center. Each classroom will include a restroom. During this addition, repairs to existing roof, heat pump system, and other repairs, will take place, and bid documents will address these repairs and upgrades.

An addition of 18 additional rooms may be pre-planned and may be added to this professional services contract if the chosen team is capable and able to perform these additional services.

B. Scope of Work – Architect’s Basic Services

The basic services to be provided will include full service design and construction administration:

  1. The scope of work under the architect’s basic services consists of those described and included under normal geotechnical, civil, structural, mechanical, and electrical engineering services, interior design, and landscaping, as well, the architect will be expected to organize and participate in design charrettes with members of the staff, and department heads. The architect shall provide a preliminary evaluation of the owner’s program, schedule and construction budget requirements, each in terms of the other, subject to the limitations addressed. The design team’s preliminary budget of the project must fit the proposed budget of the project, or the scope of the project must be adjusted to fit. The architect shall assure the design incorporates all state and federal building code requirements such as accessibility requirements under ADA, energy efficiency for existing buildings, as well as all life safety codes.
  2. Preparing the construction bid package in conformance with the applicable federal and state requirements and supervising the bid advertising, tabulation, and award process, including preparing the advertisements for bid solicitation, conducting the bid opening and issuing the notice to proceed;
  3. Conducting the preconstruction conference;
  4. Providing regular oversight of construction work, facilitating and recording weekly construction meetings, construction administration and preparing inspection reports;
  5. Providing quality control to ensure the contractor is providing materials, labor and products consistent with what is identified in the design and specifications;
  6. Providing quality control to ensure compliance with technical specifications and conformance with codes and standards;
  7. Reviewing and approving all contractor requests for payment and submitting approved requests to owner for payment;
  8. Providing one complete set of as-built, reproducible plan drawings to owner upon project completion, based on General Contractors redlines;
  9. Conducting final inspection necessary for certificate of completion, etc.

Proposal Content

5 hard copies are required to be submitted. Legibility, clarity, and completeness are essential. Proposals should provide assurance that the firm has the professional capability, availability, and to satisfactorily and timely complete all the tasks as described in this RFQ. Responses should include:

  1. The firm’s legal name, address, and telephone number;
  2. The principal(s) of the firm and their experience and qualifications;
  3. The experience, qualifications, and specific roles of other staff to be assigned to the project;
  4. A description of the firm’s prior experience, including design and construction management of similar projects (include information on size and cost, specific accessibility and special needs requirements, size of community, location, original construction estimate and final project costs, and name of the owner’s representative who is knowledgeable regarding the firm’s performance);
  5. A description of the firm’s current work activities and how these would be coordinated with the project, as well as the firm’s anticipated availability during the term of the project; and

Time-Line

The proposals are due April 26, 2018, by 2:00 PM. The architect contract will be awarded after all appropriate approvals. It is anticipated that the preliminary design will be started spring to summer of 2018 and construction will commence fall of 2018.

Respondents’ proposals will be evaluated based on the following factors:

1. Consultant Qualifications and Experience (including reference checks) – demonstrated competence and qualifications for service required 15%
2. Availability and Capacity of the personnel for the entire design team to be assigned to the project to respond in a timely manner and keep on budget 10%
3. Present and projected workload at the time of proposed project 10%
4. Related Experience on similar projects 25%
5. Recent and current work for Owner 25%
6. Location of the firm 5%
7. Overall quality of proposal 10%

The selection may be made from this RFQ or selected finalists may be interviewed and will be based on a selection committee’s evaluation of the written responses. Contract negotiations will commence with the highest-ranked architectural firm. The contract will be awarded upon reaching an appropriate price for this work. If an appropriate agreement cannot be reached with the highest-ranked firm, the second-ranked architectural firm will be approached, and so on.

This solicitation is being offered in accordance with federal and state statutes governing procurement of professional services. Accordingly, the owner reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, or unsatisfactory. The award will be made to the most qualified offeror whose proposal is deemed most advantageous to the owner, all factors considered. Unsuccessful offerors will be notified as soon as possible. The owner reserves the right to increase the scope of work with the contractor as long as the increase is within the contractor’s ability.

Questions should be directed to, and proposals should be delivered or sent to:

Brian K. Clifton, Director
Cascade County Public Works Department
121 4th Street N Suite 2H/I
Great Falls, MT 59401
(406) 454-6905

Cascade County is an Equal Opportunity Employer. Minorities and women are encouraged to apply.

The owner makes reasonable accommodations for any known disability that may interfere with an applicant’s ability to compete in the recruitment and selection process or the Contractor’s ability to perform the essential duties of the job. In order for the owner to make such accommodations, the applicant must make known any needed accommodation. The TTY number is 1-800-253-4091.

Wastewater Treatment Improvements

South Wind Water and Sewer District as a sub recipient from Cascade County has received Notice of Award of Community Development Block Grant Funds from the Montana Department of Commerce.

CDBG regulations governing the grant require that to the greatest extent feasible, opportunities for training and employment arising in connection with this CDBG assisted project will be extended to the local lower-income residents.  Further to the greatest extent feasible, business concerns located in or substantially owned by residents of the project area will be utilized.  For more information, contact Mary Embleton, Cascade County Grant Administrator at the Cascade County Courthouse Annex or call (406) 454-6731.

Separate sealed bids for construction of South Wind Water and Sewer District Phase 2 Wastewater Treatment Improvement 2017 will be received by the South Wind Water and Sewer District at the office of NCI Engineering, Co., 4509 North Star Boulevard, Great Falls, MT  59405, until 3:00 p.m. local time on March 29, 2018, and then publicly opened and read aloud.  No bid may be withdrawn after the scheduled time for the public opening of bids.

This project includes provision and installation of a package wastewater treatment plant, sewer lift station, pressure dosed drain field, force mains, phone and electrical service, and connection to the existing wastewater collection system piping.  The project includes prequalification of wastewater treatement equipment, design submittals by the selected wastewater treatment supplier, and approval by DEQ prior to ordering wastewater treatment equipment.

The contract documents consisting of Drawings and Project Manual may be examined or obtained at the office of NCI Engineering of Great Falls, MT (406-453-5478) in accordance with Article 2.01 of Instructions to Bidders.  Required fee is $100.00 per set and is not refundable.  Documents will not be released until fee is received.

There will be a Pre-Bid Conference at 1:30 p.m. on March 15, 2018 at NCI Engineering, 4509 North Star Boulevard in Great Falls, Montana.  The pre-bid meeting is not mandatory, but interested Contractors are strongly encouraged to attend.

CONTRACTOR's and any of the CONTRACTOR's subcontractors bidding or otherwise soliciting work on this project must obtain registration with the Montana Department of Labor and Industry (DLI).  Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect, Helena, Montana  59604-8011.  Information on registration can be obtained by calling 1-406-444-7734.  CONTRACTOR's are required to have registered with the DLI prior to bidding on this project and must have registered prior to execution of the Construction Agreement.

All laborers and mechanics employed by CONTRACTOR's or subcontractors in performance of the construction work shall be paid the higher of State or Federal Davis Bacon wage rates for heavy construction.  The CONTRACTOR must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond payable to South Wind Water and Sewer District, in an amount of ten percent (10%) of the total amount of the bid.  Successful BIDDER shall furnish an approved Performance Bond and a Labor and Materials Payment Bond, each in the amount of one hundred percent (100%) of the contract amount.  Insurance, as required, shall be provided by the successful BIDDER and a certificate(s) of that insurance shall be provided.

This project is funded in part or in whole with grant/loan funding from the Treasure State Endowment Program, Community Development Block Grant Program, U.S. Army Corp of Engineers Water Resource Development Act, WRDA, and local funding.

The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period of not to exceed ninety (90) days, and to accept the lowest responsive and responsible bid which is in the best interest of the OWNER.

  By:
Ron Lorenz, President
South Wind Water and Sewer District