Bids, RFPs, and RFQs

Multiple Various Fleet Vehicles

NOTICE IS HEREBY GIVEN that the Cascade County Public Works Department will receive sealed bids for the purchase of a variety of fleet vehicles for Cascade County.  A non-mandatory pre-bid conference will occur at 9:00am on Friday, October 28th, 2016 at the Cascade County Public Works Department, 279 Vaughn South Frontage Road, Great Falls, MT 59404.  Specifications for the various types of vehicles may be obtained by contacting Brian K. Clifton, Director, Cascade County Public Works, 279 Vaughn S. Frontage Road, Great Falls, MT 59404; Phone (406) 454-6920.

Bids will be opened on the 10th day of November 2016, at the time of 1:00 o'clock pm in the office of the Board of Commissioners, in the Cascade County Courthouse Annex, 325 2nd Ave North, Room 105, Great Falls, Montana.

Each bid must be accompanied by a Certified Check, Cashier's Check, or Bid bond payable to Cascade County in the amount of ten percent (10%) of the total amount of the bid for the vehicles without deduction for the value of the possible trade-in equipment.  The successful bidder shall forfeit to Cascade County their bid security if they fail or refuse to enter into a contract within the time specified.  Bid security of unsuccessful bidders shall be returned upon acceptane of the successful bid.

All bids shall remain effective for a period of sixty (60) days from the date of opening.  Cascade County reserves the right to consider or reject any and all bids, and further to waive any defects or irregularities.  All bidders must use the bid form supplied with the specifications.  A contract will be awarded to the lowest and most responsible bidder for each of the various types or models of vehicles.

All bidders are expected to be aware of and to abide by all state and federal statutes, rules, and regulations governing the solicitation and acceptance of public contracts, including any such statute, rule, or regulation relating to non-discrimination.

The Board of Commissioners reserves  the right to reject any or all bids, to waive irregularities, or to accept any bid they deem to be in the best interest of Cascade County.

DATED this 19th day of October, 2016.

Please see the bidder's package for full details.

Joint Public Safety Software

Separate sealed bids for the City of Great Falls/Cascade County Joint Safety Software Project - of 1195.6 will be received by the City Clerk at the office of the City Clerk, Civic Center, 2 Park Drive South, Room 204, or at P.O. Box 5021, Great Falls, Montana 59403, until 3:00 p.m. local time on December 15, 2016, and then publicly opened and read aloud thereafter in the Rainbow Conference Room 215 at the Great Falls Civic Center, 2 Park Drive South.

The project generally consists of replacing the current New World/Tyler Technologies Aegis public safety software system to include Computer Aided Dispatch, Records, Fire and Emergency services, and detention center components with vendor supported software including conversion of current data, ongoing maintenance, support and updates of selected software system.

The needed bid form/specifications/project manual may be examined or obtained at City of Great Falls Information Technology Department, Room 8, 2 Park Drive South, in accordance with the Instructions to Bidders.  Interested VENDORS will be required to pay a non-refundable fee of $20 to obtain a copy of the bid form/specifications/project manual.  In conjunction with collecting a copy of the bid form/specifications/project manual, interested VENDORS will also be required to register their official name and contact information with the City of Great Falls Information Technology Department.

There will be two Pre-Bid Conferences at the City of Great Falls, Civic Center Gibson Room 212, 2 Park Drive South, at 3:00 p.m. local time on November 15 and December 1, 2016.  Interested VENDORS are encouraged to attend both pre-bid conferences.

VENDORS performing work on this project will be required to obtain registration with the Montana Department of Labor and Industry (DLI).  Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect, Helena, Montana 59604-8011.  Information on registration can be obtained by calling 1-406-444-7734.  VENDOR is not required to have registered with the DLI prior to bidding on this project, but must have registered prior to execution of the contract contemplated by the bid.  All laborers and mechanics employed by the VENDOR in performance of any work associated with the project shall be paid wages at rates as may be required by the laws of the City of Great Falls and the State of Montana.  The VENDOR must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, national origin or other protected class.

Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond jointly payable to the City of Great Falls and Cascade County, in an amount not less than ten percent (10%) of the total amount of the bid.  Successful BIDDERS shall furnish an approved Performance Bond and Labor and Materials Payment Bond, each in the amount of one hundred percent (100%) of the contract amount.  Insurance, as required, shall be provided by the successful BIDDER(s) as set forth in the Instructions to Bidders.  Contractor and all subcontractors must be licensed to perform work in the City of Great Falls prior to contract award.

No bid may be withdrawn after the scheduled time for public opening of bids, which is 3:00 p.m. local time on December 15, 2016.

The City of Great Falls and Cascade County reserve the right to modify the technical specifications as well as bid and project timelines, to reject any or all bids received, to waive informalities, and to accept the lowest responsive and responsible bid, which is in the best interest of the City and County.  Award of bid will be made within sixty (60) days of the bid opening, or after City/County has the opportunity to conduct site evaluations of representative vendor customers, whichever is later.

The City of Great Falls and Cascade County are Equal Opportunity Employers.

Published at Great Falls, Montana, this 1st day of November, 2016.

Please see the invitation to bid for full details.